Setting up holiday out of the offices

November 20, 2014

If you are planning on being away from the office for an extended period of time during the holidays, you may wish to setup an out of office auto-reply email. Just remember to turn it off when you return. As an example, the following auto-reply will be sent out for the Help Desk:

The Cal Lutheran Help Desk will be closed for the Thanksgiving weekend starting at 6PM on Wednesday, November 26. ISS staff will be monitoring critical system-wide issues that may arise. Individual requests for assistance will be addressed when our office reopens at 6:30 AM on Monday, December 1.

To set your own Out of Office message:

Outlook 2010 and 2013/2016 (Windows)

To turn on Out of Office replies:

  • Click on the ‘File’ tab at the top of the Outlook window
  • Click on ‘Info’, then select ‘Automatic Replies’
  • Select Send automatic replies radio button (uncheck upon your return)
  • Select a specific date and time range
  • Specify different messages for people in and out of the organization (Separate tabs).
  • Click OK to complete

Outlook 2011 (Macintosh)

To turn on Out of Office replies:

  • Click on Tools
  • Select Out of Office from the menu bar
  • Select Send Out of Office messages radio button (uncheck upon your return)
  • Enter your out of office message in the Reply to messages with box below
  • Specify a start and end time for the reply to activate and deactivate. Check the I am out of the office between box and specity the time in the START date and End Date
  • Note: The response entered in this field will ONLY be sent to internal Cal Lutheran email addresses
  • Check the box Send replies outside my company and whether it is sent to everyone or only those in your contact list
  • Click OK to complete

If you have questions about this subject or any other technical matter, please call the Help Desk at (805) 493-3698 or send e-mail to

As a reminder, ISS staff will never ask you for your password.