End of the Year tech To-Do's

Techbyte - May 2017 

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End of the Year, Tech "To-Do's"

As we speed into summer, follow the instructions below to set email and voicemail out-of-office greetings if you are planning on making a true getaway this summer. Setting proper out-of-office greetings on your voicemail and email will let your colleagues and customers know you are gone and who to reach in your absence.

As most of you know, you can setup messages for different  Call Handling Modes on the Shoretel system, including an Out of Office or Extended Absence modes. Follow the How to create an out of office greetingin the ITS knowledgebase.
 
 
Outlook (Web)

To set automatic replies for Outlook for the web, click on the configuration icon in the upper right corner and select the option: "set automatic replies".

Outlook (Windows)

To turn on Out of Office replies:

  • Click on the ‘File’ tab at the top of the Outlook window
  • Click on ‘Info’, then select ‘Automatic Replies’
  • Select Send automatic replies radio button (uncheck upon your return)
  • Select a specific date and time range
  • Specify different messages for people in and out of the organization (Separate tabs).
  • Click OK to complete

Outlook (Macintosh)

To turn on Out of Office replies:

  • Click on Tools
  • Select Out of Office from the menu bar
  • Select Send Out of Office messages radio button (uncheck upon your return)
  • Enter your out of office message in the Reply to messages with box below
  • Specify a start and end time for the reply to activate and deactivate. Check the I am out of the office between box and specify the time in the START date and End Date
  • Note: The response entered in this field will ONLY be sent to internal Cal Lutheran email addresses
  • Check the box Send replies outside my company and whether it is sent to everyone or only those in your contact list
  • Click OK to complete

If you have questions about this subject or any other technical matter, please call the Help Desk at (805) 493-3698 or send e-mail to helpdesk@callutheran.edu



Ignore the Man Behind the Curtain

  

Events like the commencement ceremony are a little like the scene in "The Wizard of Oz" where the curtain is finally pulled back to reveal The Great and Powerful Oz pulling levers, pushing buttons, twisting knobs and speaking into a steam powered PA system.
 
 Imagine you are standing in line, waiting to ascend to the dias to accept a diploma that represents acknowledgement of your life's work to date. You stride foward listening for your name to be announced over the loud speakers in the packed stadium. Your mom, your dad, all your friends and relatives puffed up and proud, on their feet ready to applaud, and then? Your name is mispronounced. Mom, dad and Aunt Phyllis blanch.
 
 This is where the Wizard steps in. This year at commencement, every student will have recorded the correct pronunciation of their name digitally. Using this sample as an exemplar, a professional Voice-Over artist has recorded the graduates names exactly as they should be pronounced. When your student steps forward, they scan a simple bar code which initiates the automation and over the public address system, in resonant tones, your student's name is broadcast perfectly. Authentically. Even Aunt Phyllis is beaming.
 
 But what goes into making the illusion work? A lot of technology, including full HD broadcast quality video displayed on the video scoreboards and streamed to the interwebs. Audio, video, lighting, staging, wireless communication and tons of volunteers all working in perfect sync. And at the end of the day? No one even noticed the man behind the curtain.


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30 second PSA 


Wanna-Cry Malware Attack
 
 This unprecedented malware attack began sweeping the globe late last week, and security researchers estimated that nearly 57,000 computers in more than 150 countries were infected.  As of Monday morning, more than 200,000 systems around the world are believed to have been infected. While this attack has not effected systems on our network, we would like to remind everyone to make sure your home systems are protected. For more information or to download the Microsoft patch, please visit: 
 https://blogs.technet.microsoft.com/msrc/2017/05/12/customer-guidance-for-wannacrypt-attacks/


This week's Links:
 
 Love to Cook? Check out Chowii Danko, Vicki
 
 USA StatisticsDanko, Vicki
 
 New Google EarthDanko, Vicki
  


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